Process Flow for Payment Processing
Receive Invoice from Client
Can be either Scanned files or Hard copies
Check for its correctness
Check for the matching of PO No., Value, Name & Address, Taxes, Items Supplied etc.
This Process is carried out by the Trained accountants
Communicate to Client incase of any issues
Details of only correct invoices will be entered
Enter Invoice details in the ERP / Acct S/W
A report will be sent with a list of Invoices & issues
Run Pending Payment report
Initiate the Payment process for those Invoices which are due as per the payment terms of the PO
Send the Processed Payment for Approval
The report consists of Value, method of payment, Due date & additional terms if any
Release the Payments for the Approved Invoices through the respective Mode of Payment
Report consists of Invoice details, Payment references & Mode of Payment
Communicate Payment info to the Vendor
Communicate Vendors through emails with the Invoice numbers, PO reference, Inv Ref & Mode of Payment & date of Payment
This Process is carried out by the Trained accountants
This Process is carried out by the Trained accountants
This Process is carried out by the Trained Supervisors
This Process is carried out by the Trained Supervisors
This Process is carried out by the Trained Supervisors
This Process is carried out by the Trained Supervisors
This Process is carried out by the Trained Supervisors
